Validating your CAGE Code in SAM requires completing the entity validation process through SAM.gov, where your business information is verified against external databases. Once validated, your information transfers to the Defense Logistics Agency for CAGE Code assignment. Track your status using the Entity Status Tracker on SAM.gov, check email notifications, or contact DLA support at 1-877-352-2255. Regular renewal is essential, with U.S. businesses needing recertification every five years. Proper address documentation and continuous compliance guarantee your federal contracting eligibility remains active.
The Entity Validation to CAGE Code Process
Before any organization can obtain a CAGE Code, they must complete the entity validation process through SAM.gov, which serves as the mandatory first step in government registration.
This validation begins when users sign into SAM.gov and select the option to start or update their registration.
During validation, entities must provide their legal business name, physical address, and other identifying information that will be verified against external databases.
Entity validation requires accurate submission of legal name, address, and business details for government system verification.
If the automated system cannot validate the submitted information, supporting documentation becomes necessary.
Once validated, the entity’s information transfers to the Defense Logistics Agency (DLA), which reviews the data and assigns a CAGE Code. If validation fails, users can contact the DLA support team at 1-877-352-2255 for assistance with resolving CAGE validation issues.
This sequential process guarantees that only legitimate organizations receive the credentials required for federal contracting opportunities.
The typical validation timeframe can range from several days to a few weeks depending on the accuracy of submitted information.
It’s important to note that educational institutions seeking federal funding for research projects must also complete SAM registration to obtain their CAGE code.
How to Verify Your CAGE Code Status
Once an entity has applied for a CAGE Code, tracking its status becomes essential for maintaining eligibility for federal contracting opportunities. Verification can be performed through multiple channels, with SAM.gov serving as the primary platform for status checks.
Entities may verify their CAGE Code status by:
- Using the Entity Status Tracker on SAM.gov by entering their Unique Entity ID or CAGE Code
- Reviewing their complete SAM profile, which displays CAGE Code assignment status
- Checking email notifications received upon CAGE Code assignment
- Using DLA’s official website (https://cage.dla.mil) for entities not required to register in SAM
Status types include “Active,” “Inactive,” “Pending,” or “Under Review,” each directly impacting contracting eligibility.
Maintaining current SAM registration information prevents status issues and guarantees continued federal contracting opportunities.
Federal procurement processes are significantly streamlined when entities maintain accurate and current CAGE code information.
Maintaining Compliance Through Regular Updates
Maintaining an active CAGE Code requires diligent attention to renewal requirements and physical address validation throughout the contract lifecycle. Contractors must complete annual renewals to preserve active status, as DLA conducts thorough reviews during this process. Contract eligibility verification is essential for maintaining uninterrupted access to federal opportunities.
Physical address requirements have become more stringent in recent updates. While residential addresses, commercial offices, business incubators, and dedicated co-working spaces are acceptable, PO boxes, virtual mailboxes, and registered agent addresses are not permitted. For entities with exclusive space in virtual offices, the lease must clearly specify an office or desk number. U.S.-based businesses are required to renew their CAGE codes every five years if obtained after August 26, 2016.
Any CAGE Code changes must be reported to the contracting officer within 30 days. SAM-registered entities must submit all updates through SAM for validation before DLA can process modifications, ensuring continuous compliance with federal contracting requirements.
Frequently Asked Questions
Can I Expedite the CAGE Code Assignment Process?
Standard CAGE Code assignment cannot be formally expedited.
However, organizations can potentially accelerate the process by:
- Ensuring error-free SAM registration with complete, accurate information
- Responding promptly to any DLA inquiries or documentation requests
- Verifying business information matches across all government databases
- Considering professional registration assistance services
The most effective approach is proper preparation rather than seeking expedition, as thorough initial submissions typically result in faster processing times.
What Happens if My Business Relocates After CAGE Assignment?
When a business relocates after receiving a CAGE code, the code remains the same if the legal entity doesn’t change.
The business must update its address in SAM.gov, which automatically updates the CAGE database. This address change must be properly documented and maintained throughout any government contracts.
Remember that CAGE codes are assigned per legal entity at specific physical addresses, and keeping this information current guarantees compliance with federal requirements.
How Do Foreign Subsidiaries of U.S. Companies Obtain CAGE Codes?
Foreign subsidiaries of U.S. companies must obtain NATO Commercial and Government Entity (NCAGE) codes instead of standard U.S. CAGE codes.
They apply through their country’s national codification bureau or through the NATO Support and Procurement Agency online portal if in non-NATO nations.
The NCAGE code must be received before completing SAM registration.
Companies must provide legal business information, physical address, and supporting documentation during the application process.
Can Multiple Entities Operate Under a Single CAGE Code?
No, multiple entities generally cannot operate under a single CAGE code.
The Defense Logistics Agency assigns CAGE codes to individual legal entities at specific physical addresses. Each separate legal entity requires its own unique CAGE code, even if operating at the same location.
The only exception is for agent or broker entities, which may receive a CAGE code in addition to the codes assigned to the entities they represent.
Are CAGE Codes Transferable During Business Acquisitions or Mergers?
CAGE codes are not automatically transferable during business acquisitions or mergers.
The transfer process requires a formal Novation Agreement executed by a Government contracting officer. Companies must submit this executed agreement to DLA along with supporting legal documentation to process any CAGE code transfers.
A contract modification incorporating the Novation Agreement is also acceptable documentation.
Without proper novation documentation, DLA will not process CAGE code transfers between business entities involved in acquisitions or mergers.