CAGE Code processing through SAM.gov typically takes 2-3 weeks after SAM registration approval. Initial submission requires 1-2 business days to reach the CAGE Program Office, followed by IRS verification and final review. Complex business structures, past performance issues, registration errors, government backlogs, and documentation problems can extend this timeline. Applicants can expedite the process by gathering documentation beforehand, ensuring accurate information, and monitoring progress through the Entity Status Tracker.
Standard Timeline for CAGE Code Acquisition
When applying for a Commercial and Government Entity (CAGE) code through the System for Award Management (SAM), businesses should anticipate a typical processing timeline of 2-3 weeks following SAM registration approval. This timeline begins after the initial SAM submission, which takes 1-2 business days to be forwarded to the CAGE Program Office.
The validation process follows a sequential path: first, the IRS validates tax information, then the CAGE Program Office performs final validation.
CAGE code processing follows a two-step validation sequence: IRS tax verification first, followed by CAGE Program Office final review.
During this period, the registration status will display as “Pending CAGE Validation.” Contracting officers cannot award contracts without a valid CAGE code, making timely registration essential.
Companies should monitor their registration status through SAM’s interface, which displays checkmarks to indicate completion stages. Additional documentation may be requested during the validation process. Federal contracting compliance requires maintaining current CAGE Code information to remain eligible for government contracts.
Factors That Can Extend Your Registration Process
While the standard CAGE code acquisition process follows a predictable timeline, several factors can markedly extend the registration period beyond the typical 2-3 weeks.
Complex business structures, particularly those with multiple locations or foreign ownership, often face longer processing times due to additional validation requirements. Past performance issues with federal contracts can trigger additional scrutiny and delays.
Information accuracy plays a vital role, as errors in registration data or mismatches between SAM and other government databases trigger manual reviews.
Government processing variables, including high-volume periods and system changes, can create significant backlogs. The recent transition from DUNS numbers to system-generated UEI codes has caused implementation issues that further delay processing times.
Documentation challenges represent another common delay source. Missing notarized letters, incomplete financial information, or outdated business licenses require correction before approval.
Similarly, external validation delays occur when third-party verification services experience backlogs, particularly for international businesses requiring additional regulatory compliance checks. Recent legal precedents have emphasized the importance of maintaining active SAM registration throughout the entire proposal and evaluation process.
Key Steps to Expedite Your CAGE Code Assignment
Streamlining your CAGE code acquisition requires careful preparation and attention to detail throughout the SAM registration process. Businesses should gather all documentation before beginning, including accurate legal business name, address, and contact information. Having a valid DUNS number is essential before starting the registration process.
To accelerate CAGE code assignment:
- Confirm all entity information in SAM.gov matches legal documentation exactly.
- Complete SAM registration thoroughly, avoiding omissions that cause delays.
- Prepare validation documents in advance for immediate submission.
- Check Entity Status Tracker regularly to monitor application progress.
- Address any information discrepancies promptly when identified.
For foreign entities, obtaining a NATO CAGE (NCAGE) code before initiating SAM registration is crucial. The instructional NCAGE video can provide valuable guidance through this process.
Domestic businesses should verify their information against official records to prevent verification delays during DLA’s review process. Typical processing times for CAGE code assignment can range from a few days to several weeks depending on application accuracy and complexity.
Frequently Asked Questions
Can I Track My CAGE Code Application Status During Processing?
Applicants can track their CAGE code application status through the SAM.gov status tracker feature. This tool allows monitoring of the entity registration and CAGE code processing progress.
The system provides periodic status updates rather than real-time tracking. Email notifications are sent at key milestones throughout the process, including when the CAGE code is successfully assigned.
For technical issues or specific questions about application status, the Federal Service Desk offers support services.
What Happens if My CAGE Code Application Is Rejected?
If a CAGE code application is rejected, the applicant receives an email notification specifying the reason, such as information discrepancies or duplicate entries.
The notification includes instructions to contact the DLA CAGE Code office at 1-877-352-2255 for resolution assistance.
The applicant must review their submission, correct identified errors, and resubmit their information.
This rejection temporarily halts the SAM registration process until all issues are resolved.
Are CAGE Codes Transferable During Company Mergers or Acquisitions?
CAGE codes are not automatically transferable during mergers or acquisitions.
These codes remain tied to specific physical locations rather than ownership structures.
When companies merge or are acquired, the new legal entity must apply for a new CAGE code through SAM.gov.
This process requires submission of legal merger documentation, updated registrations, and location verification.
Original CAGE codes stay with pre-existing facilities, while newly formed entities must complete the standard application process.
Can I Operate Without a CAGE Code While Waiting?
No, entities cannot operate as federal contractors without an assigned CAGE code.
Federal regulations prohibit conducting business with the government while registration is pending. Until a CAGE code is assigned and SAM registration is complete, organizations are ineligible for contract awards, payments, or performance of federally-funded work.
While pre-award activities like market research may continue, formal contracting activities must wait until registration is finalized.
Attempting to operate without an active CAGE code risks disqualification and compliance violations.
Do Subcontractors Need Their Own CAGE Codes?
Yes, subcontractors need their own CAGE codes when working on federal contracts.
Any entity doing business with the U.S. federal government must have an active SAM registration and a CAGE code. This requirement extends to subcontractors to guarantee proper identification in government systems and facilitate payment processing through federal channels.
The CAGE code enables subcontractors to participate legally in the federal procurement process and maintain compliance with government contracting regulations.