CAGE Code expiration occurs five years after issuance if SAM registration remains inactive. Contractors must monitor expiration dates through SAM.gov’s Entity Status Tracker, which requires no account for public searches. Renewal is accomplished by updating the annual SAM registration before expiration. No fees are required when renewing directly through SAM.gov. Third-party services exist but verification against the official database is essential. The following steps will guarantee continuous eligibility for government contracts.
Understanding CAGE Code Validity Periods
When the Defense Logistics Agency (DLA) implemented expiration dates for CAGE Codes on August 25, 2016, they fundamentally changed a system that had remained largely unchanged for 44 years.
The implementation occurred in phases, initially applying only to new or updated domestic U.S. CAGE codes.
The standard validity period for CAGE Codes extends five years after a company’s SAM registration becomes active.
Unique identifier codes are essential for businesses seeking to participate in federal government contracts and procurement opportunities.
Unlike fixed calendar dates, this validity period is directly tied to SAM registration status and restarts with each renewal.
If a SAM registration remains inactive for five or more years, the associated CAGE Code expires.
This expiration policy was designed to improve data quality and guarantee current information availability for government contracting activities, affecting all contractors working with the government, including subcontractors at all performance locations.
Companies will receive four reminder emails from DLA prior to their CAGE Code expiration to ensure timely renewal.
Users can easily check the status of any CAGE code and its expiration date through the CAGE Search & Inquiry tool that was launched in February.
How to Check Your CAGE Code Expiration Status
Monitoring the expiration status of a CAGE Code represents a critical responsibility for government contractors and subcontractors. The most reliable method involves using the Entity Status Tracker on SAM.gov, which requires no account for public searches. Users can enter a CAGE code, UEI, or entity name to receive immediate status information.
For those seeking alternative verification methods, third-party tools offer “Check SAM Expiration Now” services that provide quick status checks and often include renewal notifications. However, contractors should verify all information against the official SAM.gov database for accuracy. System for Award Management serves as the central registration platform for all entities seeking to conduct business with the federal government.
Government contractors should remain vigilant about communication regarding expiration, trusting only notices from .gov or .mil email addresses. Active registration in SAM.gov remains valid for 365 days from the submission date before renewal is required.
Setting calendar reminders for regular status checks helps prevent unexpected expirations that could impact contract eligibility. Registration in SAM is essential as it’s where your CAGE code is automatically assigned during the application process.
Step-by-Step Guide to Renewing Your CAGE Code
Renewing a CAGE Code requires careful attention to process and timing to maintain uninterrupted contract eligibility with government entities. The renewal process is integrated with the annual SAM registration update. Initial registration delays can range from several days to weeks, so plan your renewal accordingly.
Maintaining CAGE Code validity demands precision and timeliness to ensure continuous eligibility for government contracts.
To renew your CAGE Code:
- Login to SAM.gov using your credentials
- Select “Register/Update Entity” from the dashboard
- Choose your entity from the list and click “Update Entity”
- Verify all core business data, including contact information and NAICS codes
- Update banking details and points of contact as needed
- Review all compliance certifications
- Submit the updated information for processing
Enable two-factor authentication and maintain secure passwords throughout this process.
Remember that renewals must be completed before expiration to avoid disruptions in government contracting opportunities. No fees are required when renewing directly through SAM.gov. Be cautious of third-party companies that claim to offer registration services for a fee, as SAM registration is always free through the official website.
Frequently Asked Questions
Can a CAGE Code Be Transferred to Another Business Entity?
Yes, a CAGE code can be transferred to another business entity, but specific procedures must be followed.
The process requires proper documentation, including signed legal papers for reassignment to a new DUNS number.
When businesses merge or undergo ownership changes, parties must communicate with contracting officers within 30 days.
Depending on the restructuring scenario, the transfer might involve deactivation of previous DUNS numbers in SAM, or completion of Novation Agreements to legally transfer contractual obligations.
Is a CAGE Code Required for Subcontractors on Federal Projects?
Whether subcontractors need CAGE codes on federal projects depends on specific contract requirements.
Subcontractors who require access to classified information must have CAGE codes identified on DD Form 254.
When FAR clause 52.204-2 (Security Requirements) is included in the contract, subcontractor CAGE codes must be provided.
Each location where classified work is performed requires a unique CAGE code.
Contractors should consult with the contracting government entity to determine CAGE code requirements for subcontractors on their specific projects.
How Do Mergers and Acquisitions Affect Existing CAGE Codes?
Mergers and acquisitions generally do not allow CAGE codes to transfer between legal entities. When a company is acquired, the purchasing entity typically needs to apply for a new CAGE code if becoming the responsible party for contracts.
The original CAGE code remains with its original legal entity but may be marked inactive. Novation agreements are required to transfer federal contract obligations, and proper documentation must be filed with the Defense Logistics Agency to update systems accordingly.
Are There Fees Associated With CAGE Code Renewal?
No legitimate fees are associated with CAGE code renewal through the official SAM.gov system.
The U.S. Government provides registration and renewal services completely free of charge.
Some third-party companies offer paid assistance services, charging up to $800 annually, but these are optional and not government-required.
Organizations should be cautious of scam communications requesting payment for renewal.
Official renewal notifications come only from sam.gov addresses and never request payment.
What Happens if My CAGE Code Expires During Contract Performance?
If a CAGE code expires during contract performance, the contractor faces several serious consequences:
- Payment processing may halt immediately
- Contract modifications cannot be processed
- The contractor may be deemed non-compliant with contract terms
- Risk of contract suspension or termination
- Potential disqualification from current and future federal contracts
- Negative impact on past performance ratings
Contractors should monitor expiration dates closely and renew well in advance to avoid disruption.