To deactivate a CAGE Code in SAM.gov, authorized Entity Administrators must log into their account, navigate to Entity Management, select the appropriate registration, and choose “Deactivate Registration” from the actions menu. The system will guide them through verification steps to complete the process. After submission, automated notifications are sent to all registered contacts, and the deactivation status can be tracked using the Entity Status Tracker. The complete process requires several security considerations to guarantee proper discontinuation.
Understanding CAGE Code Deactivation Process
For U.S. entities that obtained CAGE codes after August 26, 2016, a renewal is mandatory every five years, regardless of SAM status.
After deactivation, the CAGE Code cannot be used for federal government contracts or grants.
The deactivation process involves validation through the CAGE Program, which reviews and confirms status changes. To complete this process, entities may need to provide written requests for changes to their CAGE files through the appropriate channels. Entities must ensure that their physical address information is accurate and reflects where business is consistently conducted when requesting deactivation.
If issues arise during validation, the system will return the registration with a “Failed CAGE Validation” status and provide reasons within one business day.
Timely renewal is crucial to maintain eligibility for federal contract opportunities and avoid business disruptions.
Official Steps to Deactivate Your CAGE Code in SAM.gov
Now that we’ve explored the process behind CAGE Code deactivation, let’s examine the specific actions required to complete this process through the SAM.gov system.
To deactivate a CAGE Code, authorized Entity Administrators must first log into their SAM.gov account. Signing in is required to access any entity management functions.
Only authorized Entity Administrators with SAM.gov account access can initiate the CAGE Code deactivation process.
Navigate to “Entity Management” and select the appropriate entity registration. From the actions menu, choose “Deactivate Registration.” The system will prompt you to verify your authority and complete confirmation steps.
After submission, SAM.gov will send automated notifications to all registered points of contact.
Track the deactivation status by entering your Unique Entity ID or CAGE Code in the Entity Status Tracker. Once complete, a final confirmation message will confirm deactivation.
The process may take several business days to fully complete, similar to the initial registration timeframe.
Remember that deactivated CAGE Codes cannot be used for new federal contracts or grants.
Security Precautions During CAGE Code Deactivation
Protecting sensitive information stands as a critical priority when deactivating a CAGE Code. Companies must maintain robust cybersecurity programs throughout the deactivation process, guaranteeing that access to classified information remains restricted to authorized personnel only.
During deactivation, all security measures protecting government interests must remain intact. Authentication controls and access credentials for SAM and related systems require proper management to prevent unauthorized platform access. Proper notification to the Defense Logistics Agency is essential since they oversee the assignment and maintenance of all CAGE Codes. System verification steps must be followed to ensure changes are properly reflected in SAM.
For international operations, additional steps are necessary when deactivating NCAGE codes under NATO protocols. Organizations must address cross-border security implications before proceeding. The five-character alphanumeric identifier must be properly discontinued to prevent misuse in government procurement systems.
After deactivation, companies should implement monitoring procedures to prevent unauthorized code reactivation or misuse. Regular verification of inactive status ensures compliance with security protocols, while post-deactivation security audits help maintain complete adherence to federal requirements.
Frequently Asked Questions
Can a Deactivated CAGE Code Be Reactivated Later?
Yes, a deactivated CAGE code can be reactivated later.
When an entity’s SAM registration becomes inactive, the associated CAGE code remains in the system but becomes dormant.
Reactivation is possible by logging into SAM.gov with existing credentials and completing the renewal process.
The entity must provide their Unique Entity ID (UEI), CAGE code, and Tax Identification Number (TIN), ensuring all information is accurate and matches government records to avoid delays.
How Does CAGE Code Deactivation Affect Existing Federal Contracts?
Cage code deactivation can severely disrupt existing federal contracts. When a CAGE code becomes inactive, agencies may suspend work until the issue is resolved.
Payment processing often halts, creating financial strain for contractors. Contract modifications and renewals cannot proceed with an invalid code.
Additionally, contractors risk non-compliance with regulatory requirements like DFARS 252.204-7001 for defense contracts.
Subcontractor relationships may be compromised, as prime contractors might need to replace partners with inactive codes to maintain contract validity.
Will My CAGE Code Change if I Reactivate My SAM Registration?
When reactivating an expired SAM registration, the CAGE code typically remains the same, provided there are no significant changes to the entity’s fundamental information.
The code persists through standard reactivation processes since it’s tied to the entity’s identity rather than registration status.
However, major changes such as legal structure modifications, business relocations, or ownership transfers may necessitate a new CAGE code assignment during the reactivation process.
Are Subcontractors Required to Deactivate CAGE Codes When Prime Contracts End?
Subcontractors are not required to deactivate their CAGE codes when prime contracts end.
According to Federal Acquisition Regulation, only active CAGE codes are required during the contract period, particularly for classified work.
Deactivation typically occurs only when a company ceases federal business or chooses to end SAM registration.
While subcontractors must report status changes within 30 days, only the entity assigned the CAGE code can initiate deactivation through the DLA CAGE system.
How Quickly Does Deactivation Take Effect After Submission in SAM.Gov?
Based on available information, SAM.gov does not specify an exact timeframe for CAGE code deactivation to take effect after submission.
The system likely processes such changes within the standard government processing timeline, which can range from 24-72 business hours.
Once processed, the Entity Status Tracker on SAM.gov should reflect the updated status.
For confirmation of deactivation timeframes, contacting the SAM Help Desk or the Defense Logistics Agency’s Customer Interaction Center is recommended.