To look up a CAGE Code in SAM.gov, navigate to SAM.gov and locate the “Check SAM Expiration Now” feature. Enter the company name, CAGE code, or Unique Entity ID in the search field and click “Search.” Sign in for detailed entity status information. Results will display the CAGE code, business name, registration status, and expiration date. Accurate information and proper formatting prevent common lookup errors. The complete guide offers troubleshooting steps for challenging searches.
Understanding CAGE Codes and Their Importance in Federal Contracting
The Commercial and Government Entity (CAGE) Code serves as the foundation of federal contracting identification systems. This unique five-character alphanumeric identifier, assigned by the Defense Logistics Agency, represents an entity’s physical address for official government correspondence and mailings.
Since 2014, CAGE codes have been mandatory for all federal government contractors, replacing older systems like the Federal Supply Code for Manufacturers. The code validates contractor credibility, enables consistent tracking across agencies, and guarantees traceability in contract awards. Registration through SAM database registration ensures proper verification and streamlined communication between contractors and government agencies.
CAGE codes: the mandatory credentialing system ensuring contractor legitimacy and consistent traceability across all federal procurement activities.
Businesses must maintain current CAGE code registrations to remain eligible for federal opportunities. An invalid or missing code can prevent participation in government contracting. It’s worth noting that CAGE codes expire every five years and require annual SAM updates to maintain validity.
The code integrates with various procurement platforms, including SAM.gov, and appears throughout the contract lifecycle from solicitations to payment processing. For international businesses, NCAGE Codes serve as the equivalent identification system for participation in government procurement processes.
Step-by-Step Guide to Searching CAGE Codes in SAM.gov
Searching for CAGE codes effectively requires a systematic approach through the System for Award Management (SAM.gov) platform. Users begin by accessing the official SAM.gov website and locating the “Check SAM Expiration Now” feature on the homepage.
The lookup process offers three primary search methods: company name, CAGE code, or Unique Entity ID (UEI). Users should enter complete, accurate information in the appropriate search field and click “Search” to initiate the query. Signing in is required to access detailed entity status information during your search. Initial registration may take several days to weeks to process before a code appears in search results.
Results display the entity’s CAGE code, business name, registration status, points of contact, and expiration date. This information can be saved or printed for compliance documentation. Remember that the CAGE code is publicly accessible and helps with business identification in government procurement processes.
For additional verification, users can utilize the Status Tracker tool to monitor registration status or access external resources for international CAGE code inquiries.
Common Challenges and Troubleshooting Tips for CAGE Code Lookups
Despite appearing straightforward, CAGE code lookups in SAM.gov often present users with unexpected challenges that can hinder procurement processes and contract eligibility verification.
Typographical errors in code entries represent the most common issue, while confusion between CAGE codes and Unique Entity IDs frequently leads to failed searches.
System validation conflicts between SAM.gov and Defense Logistics Agency (DLA) databases can create additional complications. When entities have outdated registration information or incomplete SAM profiles, lookups typically return no results or inaccurate data.
For effective troubleshooting, users should:
- Verify code format and accuracy before searching
- Use the SAM.gov Entity Status Tracker to confirm registration status
- Contact the DLA CAGE office directly (1-877-352-2255) for persistent issues
- Guarantee all business information remains current across all systems
Maintaining valid CAGE codes is essential for businesses seeking eligibility for government contracts and efficient interactions with federal agencies.
Frequently Asked Questions
How Long Does It Take to Receive a New CAGE Code?
Obtaining a new CAGE code typically takes 2-3 weeks from start to finish.
The process includes several stages: SAM.gov registration processing (up to 3 business days), CAGE code assignment (up to 5 business days after registration), and possible external reviews (adding up to 10 business days).
Factors affecting timeline include application accuracy, submission volume, and whether the entity is domestic or international.
International entities require an NCAGE code first, extending the processing period.
Can International Entities Obtain CAGE Codes Without a U.S. Presence?
No, international entities without a U.S. presence cannot obtain standard CAGE codes.
Instead, they must acquire NATO Commercial and Government Entity (NCAGE) codes. These codes serve the same purpose as CAGE codes but are specifically for international organizations.
Foreign entities must obtain an NCAGE code through the NATO Support and Procurement Agency or their national codification bureau before completing System for Award Management (SAM) registration to participate in U.S. federal procurement opportunities.
What Happens if My CAGE Code Expires?
When a CAGE Code expires, the consequences are significant. Organizations lose eligibility for federal contracts and grants, and payments on existing contracts may be halted.
The inactive status restricts access to new government opportunities and may suspend prime contract bidding. Reactivation requires full resubmission through SAM.gov, causing administrative delays.
To maintain an active CAGE Code, entities must renew their SAM registration annually, as CAGE Codes remain active for five years following initial registration.
Are CAGE Codes Transferable During Business Acquisitions or Mergers?
CAGE codes are not automatically transferable during business acquisitions or mergers.
When ownership changes occur, the process depends on the nature of the transaction and legal entity status. Companies must submit documentation such as Novation Agreements, Bills of Sale, or Certificates of Merger to support code transfer or reassignment.
If both entities maintain their physical locations, CAGE codes may be updated rather than cancelled. If an entity dissolves during a merger, its CAGE code is typically cancelled.
How Do I Update Incorrect Information in My CAGE Registration?
To update incorrect CAGE registration information, users must access SAM.gov and log into their account.
From the Entity Workspace, select the entity requiring updates and click “Update Entity.”
Navigate through each section, correcting erroneous information as needed.
After reviewing for accuracy, submit the changes for validation.
The Defense Logistics Agency will then process the updates, which may take several days to complete.
Monitor the registration status through the Entity Workspace for confirmation.