The Defense Logistics Agency (DLA) serves as the sole authority for CAGE Code assignment in the U.S., processing up to 30,000 applications monthly. DLA verifies entity information, issues codes through SAM registration or direct requests, and maintains records via the CAGE Workbench platform. Their extensive management includes customer support, data verification, and systems integration across multiple platforms. CAGE Codes remain valid for five years, with DLA monitoring changes in entity status throughout the contract lifecycle.
The CAGE Code Assignment Process at DLA
The Defense Logistics Agency (DLA) manages the critical assignment of CAGE Codes through a structured, systematic process. As the sole authority for domestic CAGE Code assignment in the U.S. and its territories, DLA processes between 15,000-30,000 registrations monthly, approving approximately 70% of applications.
The DLA serves as the gatekeeper for CAGE Code assignments, managing thousands of monthly applications with a rigorous approval standard.
For most entities, the process begins with SAM registration, which automatically forwards information to DLA for CAGE Code assignment. Once processed, DLA sends the code back to SAM and notifies the registrant via email. These codes are essential for federal funding eligibility across various government programs. The registration timeline varies significantly depending on the accuracy of submitted documentation.
Entities not requiring SAM registration can request codes directly through the DLA website at https://cage.dla.mil.
International entities must secure an NCAGE code before SAM registration, obtaining it through their country’s codification bureau or NSPA. Throughout the process, DLA verifies that all codes match the exact name and location of the requesting entity. The CAGE Public platform offers unified search solutions that allow government agencies and contractors to quickly verify and locate entity information.
How DLA Maintains CAGE Code Records Throughout Contract Lifecycles
Once a CAGE Code is assigned, DLA’s role shifts toward ongoing maintenance and oversight of these critical identifiers throughout the entire contract lifecycle. The agency manages these records via the internal CAGE Workbench platform, while providing public access through the CAGE Public platform. Federal contractor registration is required through SAM to maintain active CAGE Code status.
DLA implements thorough verification controls by synchronizing data with SAM and requiring routine verification of entity information. The agency actively monitors for changes in entity status, location, or legal structure that might affect contract eligibility. When discrepancies arise, automated mechanisms alert staff to review records.
Throughout this process, DLA maintains transparency through its Customer Interaction Center and regular communications. The DLA ensures that CAGE Codes remain valid for five years before requiring renewal to maintain accuracy of records. A CAGE code serves as a unique identifier for businesses seeking to participate in government procurement opportunities.
This meticulous record maintenance guarantees that government agencies access consistent, accurate data for effective contract management, procurement functions, payment processing, and compliance monitoring.
DLA’s Systems Integration for Effective CAGE Code Management
While maintaining seamless management of CAGE Codes across government procurement systems, DLA employs an integrated suite of specialized platforms that work in concert to process, verify, and distribute entity identification data.
The CAGE system infrastructure consists of four key components: CAGE Workbench, CAGE XML, CAGE Web Services, and CAGE Public. Together, these elements provide extensive functionality for code assignment and management.
For U.S. entities, the process begins automatically through SAM.gov registration, with information flowing to DLA for processing. International entities utilize dedicated NATO CAGE (NCAGE) portals with multilingual support. DLA maintains comprehensive Standard Operating Procedures that detail the registration process for both CAGE and NCAGE codes.
DLA’s Customer Interaction Center offers support for inquiries, while the CAGE Search and Inquiry (CSI) tool enables verification that entity information remains accurate throughout the contract lifecycle. The SAM.gov platform serves as the central registration system where businesses must maintain current and accurate information to participate in federal contracting.
Frequently Asked Questions
How Long Does It Typically Take to Receive a CAGE Code?
The typical processing time for CAGE code applications is 3-5 business days under standard circumstances.
However, this timeline can extend to 2-3 weeks if additional documentation or review is required.
In some cases, delays may stretch processing to the maximum duration of 25 business days.
Online applications generally process faster than mailed or faxed submissions.
Processing time largely depends on the accuracy and completeness of submitted information, with straightforward applications receiving quicker approval.
Can a Company Have Multiple CAGE Codes for Different Locations?
Yes, a company can have multiple CAGE codes for different physical locations. Each CAGE code represents a unique facility at a specific address.
This system allows for proper identification and tracking of different operational facilities belonging to the same legal entity. Companies with multiple manufacturing plants, warehouses, or service locations typically maintain separate CAGE codes for each facility to guarantee accurate inventory management, contract processing, and shipment tracking.
What Happens to a CAGE Code When a Company Is Acquired?
When a company is acquired, its CAGE code remains valid until the government processes the change.
The acquiring company must submit written notification to DLA along with an executed Novation Agreement from a contracting officer.
Until these changes are recognized in SAM or by DCMA, the acquired company should continue using its existing CAGE code for government transactions.
DLA will not update CAGE information without proper documentation and approval.
How Often Do CAGE Codes Need to Be Renewed or Revalidated?
CAGE codes must be renewed every 365 days through the SAM.gov registration process.
This annual revalidation is not automatic and requires manual action to update business information.
Failure to renew results in inactive status, making the company ineligible for federal contracts and grants.
Organizations should begin the renewal process well before the expiration date to avoid lapses in eligibility, as even short periods of inactivity can result in lost contract opportunities.
Are CAGE Codes Publicly Accessible Information?
Yes, CAGE codes are publicly accessible information.
The Defense Logistics Agency maintains a public-facing portal at cage.dla.mil where anyone can search for CAGE code information through the CAGE Search and Inquiry (CSI) system.
Foreign entity CAGE codes (NCAGE) are similarly searchable through the NATO Support and Procurement Agency’s ePortal website.
These searchable databases provide entity information associated with specific CAGE codes for government contractors and suppliers.