CAGE Code assignment occurs automatically through SAM.gov registration with no separate application needed. Entities must provide accurate legal business name, physical address, and taxpayer identification during registration to generate a UEI. The Defense Logistics Agency processes the CAGE Code after SAM verification, with timelines varying based on documentation completeness. International organizations must obtain an NCAGE code before SAM registration. Proper maintenance includes timely renewals and prompt updates to business information for continued federal contracting eligibility.
The CAGE Code Application Pathway Through SAM.gov
Maneuvering the CAGE Code assignment process begins with thorough preparation and understanding of the SAM.gov requirements. Entities must first gather essential documentation, including legal business name, verified physical address, and taxpayer identification information before initiating registration.
The process follows a sequential pathway: complete SAM.gov registration to generate a Unique Entity Identifier (UEI), which automatically triggers CAGE Code processing by the Defense Logistics Agency. No separate application or fees are required for CAGE Code assignment. Processing times vary depending on the accuracy and completeness of submitted documentation.
Upon submission, the DLA reviews the entity’s information and may request additional documentation if discrepancies exist. A CAGE code is needed to access federal government contracts. Once validated, a five-character CAGE Code is assigned to the entity’s location and linked to its SAM.gov profile, enabling participation in federal contracting opportunities. The registration must be renewed every twelve months to maintain active status in the system and continue eligibility for federal funding.
Important Steps Following CAGE Code Assignment
After receiving a CAGE Code, organizations must undertake several key steps to activate and maintain this essential identifier. The first critical action is verifying activation through the SAM dashboard and confirmation email, guaranteeing the code is fully functional before pursuing federal opportunities. Maintaining proper system registration status is vital for successful participation in government contracting opportunities.
Regular maintenance is equally important, as entities must update business information promptly when changes occur to company name, address, or points of contact. This prevents potential deactivation or contract delays due to inaccurate records.
Organizations should also mark renewal deadlines on their calendars, as CAGE codes issued after August 26, 2016, require renewal every five years.
Monitoring the code’s status through SAM’s tracking tools and responding quickly to any DLA or SAM inquiries will secure continuous compliance and eligibility for federal contracts. Additionally, companies planning to conduct international business should ensure their CAGE code information aligns with NATO Codification System requirements. For additional support with CAGE code issues, organizations can contact the DLA Customer Interaction Center via email or phone for specialized assistance.
Special Considerations for International Entities
While domestic organizations follow one process, international entities face distinct requirements when obtaining identification for U.S. government transactions.
Foreign businesses must secure a NATO Commercial and Government Entity (NCAGE) code before registering in SAM.
International entities cannot proceed with SAM registration until they’ve obtained their NCAGE code.
These codes are issued by the entity’s national codification bureau for NATO member countries, not by the U.S. Defense Logistics Agency. Non-NATO entities apply through the NATO Support and Procurement Agency (NSPA) ePortal.
Application requirements include:
- Legal business documentation
- Address verification
- Contact information
Processing times vary by country, so entities should apply well in advance of SAM registration deadlines.
The legal name and address must match exactly across NCAGE and SAM records to avoid delays or rejection.
System for Award Management registration is mandatory for all entities seeking to conduct business with the U.S. government.
Frequently Asked Questions
Can a Company Have Multiple CAGE Codes for Different Divisions?
Yes, a company can have multiple CAGE codes for different divisions.
The Defense Logistics Agency assigns separate CAGE codes based on unique name and location address combinations. When a company operates distinct physical locations or divisions, each may require its own CAGE code for proper identification in government systems.
This separation facilitates accurate tracking across procurement activities and guarantees each division can independently engage in federal contracting opportunities while maintaining proper registration in the SAM database.
How Long Does CAGE Code Assignment Typically Take Through SAM?
CAGE code assignment typically takes 2-3 weeks after SAM registration submission.
The timeline varies depending on whether the Defense Logistics Agency (DLA) requires additional information during their validation process.
Once an entity submits their SAM registration, information is automatically forwarded to DLA for processing.
No action is needed from the registrant unless DLA requests clarification.
Entities can monitor their application status through the Entity Status Tracker using their Unique Entity ID.
What Happens if My CAGE Code Expires?
When a CAGE code expires, businesses face immediate ineligibility for federal contract bidding and risk termination of existing contracts.
Organizations with expired codes may experience revenue losses, damaged business reputation, and reduced opportunities with state and local governments.
The reinstatement process requires administrative work that diverts resources from core activities and may incur additional costs.
Regular monitoring through SAM.gov is recommended to prevent unexpected expirations and maintain contracting eligibility.
Can I Update My CAGE Code Information Without Changing the Code?
Yes, a business can update CAGE code information without changing the actual code itself.
Through an existing SAM account, entities can modify business details such as address, points of contact, or other registration information while maintaining the same CAGE code.
This process requires logging into SAM.gov, traversing to the registration section, and submitting the necessary changes.
All updates undergo validation after submission to guarantee accuracy.
Are There Specific CAGE Code Requirements for Small Businesses?
Small businesses face no additional CAGE Code requirements beyond those applicable to all entities.
The five-character CAGE Code process is standard regardless of business size. Small businesses must complete SAM registration to receive their CAGE Code, which then enables participation in small business set-asides and federal contracting opportunities.
While size standards determine small business eligibility for these programs, the CAGE Code application process itself remains identical for all organizations.