Skip to content The Unique Entity Identifier (UEI) is a 12-character alphanumeric code that replaced the DUNS Number for federal award management. To obtain a UEI, create a Login.gov account, access SAM.gov, navigate to the Workspace section, and use the Entity Management widget. The process requires your business name, physical address, and incorporation details. Unlike DUNS, UEI registration is free and typically processes within 10-12 days. Further exploration reveals additional benefits for government contractors.
Understanding the Unique Entity Identifier (UEI) System
Because modern business transactions with government agencies demand standardization, the Unique Entity Identifier (UEI) system has emerged as a critical registration component for organizations. This system replaces the previous DUNS Number as the primary means of identification for federal award management processes.
The UEI possesses specific unique identifier characteristics that guarantee each entity maintains a distinct digital footprint in government databases. The alphanumeric structure follows consistent formatting protocols, allowing for efficient data processing across multiple systems. Each identifier contains a standardized sequence of letters and numbers that adhere to global alignment standards.
Distinctive alphanumeric UEI codes create standardized digital identities essential for cross-system government database operations.
Government agencies worldwide recognize the UEI format, creating seamless verification processes for international transactions. This standardization reduces administrative burden and eliminates confusion when businesses operate across different jurisdictions.
Organizations must accurately maintain their UEI information to guarantee continued access to government contracting opportunities and financial assistance programs. The shift from DUNS to UEI was implemented to provide greater government control over the identifier system while simplifying the overall registration process for entities seeking to do business with federal agencies.
How to Obtain Your UEI for SAM Registration
Organizations seeking to conduct business with federal agencies must now secure a Unique Entity Identifier (UEI) through the SAM.gov platform.
The registration process begins by creating or accessing an existing Login.gov account on SAM.gov.
Once logged in, users navigate to the Workspace section and locate the Entity Management widget. After clicking “Get Started,” applicants can choose to obtain a UEI without completing full registration if appropriate for their needs.
The system requires specific information including:
- Legal business name
- Physical address (not PO Box)
- Year business started
- State of incorporation
During entity validation, the system verifies this information against existing records. The Entity Validation Service verifies both existence and uniqueness of each organization. Applicants must certify their authority to act on behalf of the organization before submitting the request. Remember that a 12-digit number has replaced the previous 9-digit DUNS number for entity identification.
Upon successful validation, the UEI appears immediately on the final screen. This identifier can then be used for federal transactions and complete SAM registration if needed. Maintaining an active registration status is crucial for ensuring continued eligibility for government contracts, grants, and other federal financial assistance programs.
Benefits of the UEI Transition From DUNS
The shift from the Data Universal Numbering System (DUNS) to the Unique Entity Identifier (UEI) represents a significant advancement in federal procurement processes.
This change offers substantial cost savings by eliminating third-party fees previously required to obtain and maintain DUNS numbers, making government contracting more accessible to businesses of all sizes. The UEI system is completely free of charge, allowing entities to register directly through the official SAM.gov website without paying for registration services.
The UEI system delivers improved efficiency through streamlined identification processes, reducing administrative burdens for entities seeking federal contracts and grants.
With UEIs managed directly by the government through SAM.gov, the process provides greater consistency, as these identifiers remain unchanged over time. Unlike the previous system, existing DUNS number holders will automatically receive a UEI during the transition period.
The new system enhances competition in government procurement by simplifying the registration process, potentially increasing participation from diverse organizations.
Additionally, the digital integration of UEIs across federal platforms enables more effective tracking of awards and reduces delays in processing applications, creating a more responsive procurement environment. The UEI registration process is significantly faster than the previous system, taking only 10 to 12 days to process compared to DUNS numbers which took approximately 45 days.
Frequently Asked Questions
How Long Does It Take to Receive a UEI After SAM Registration?
After SAM registration submission, UEI processing time typically ranges from 1-5 business days for error-free applications, though the official timeline allows up to 10 business days.
Factors affecting SAM registration delay include incomplete documentation, data discrepancies, high application volumes, and complex ownership structures requiring verification.
Once the UEI is activated, an additional 2 business days are needed for NSF synchronization before entities can access federal systems.
Can Non-U.S. Entities Obtain a UEI for Federal Opportunities?
Yes, non-U.S. entities can obtain a UEI for federal opportunities.
International eligibility extends to foreign organizations seeking to do business with the U.S. government. These entities must register through SAM.gov, following the same process as domestic organizations to guarantee federal compliance.
The registration is free and mandatory for participation in federal contracts or grants. While some exceptions exist for small-value awards under $25,000, most international entities must maintain active SAM registration with a valid UEI.
What Happens if My SAM Registration Expires?
When a SAM registration expires, organizations face immediate and significant repercussions.
The entity becomes ineligible for new federal contracts and cannot participate in solicitations.
Payment processing halts for active contracts, and modifications become impossible.
The organization cannot apply for grants or serve as a prime contractor.
Reactivation requires complete reprocessing of all data, potentially causing delays that impact revenue streams and competitive positioning in federal markets.
Is a UEI Required for Subcontractors or Subrecipients?
Subcontractor requirements for UEIs depend on payment arrangements.
Subcontractors and subrecipients must have a UEI if they receive direct federal payments. For those not paid directly by the government, requirements vary based on specific contract terms.
Subrecipient eligibility often necessitates a UEI for tracking financial transactions and ensuring compliance.
Prime contractors may also require subcontractors to obtain UEIs for reporting purposes, even when not explicitly mandated by federal regulations.
Can I Update My Entity Information Without Affecting My UEI?
Yes, entities can update their information in SAM.gov without affecting their assigned UEI.
Non-structural changes such as updating contact details, addresses, or administrative information will not impact the existing UEI. The identifier remains consistent throughout routine entity updates, ensuring continuity in federal transactions.
Entities should regularly review and update their SAM.gov profiles to maintain compliance, but can do so with confidence that their UEI will remain unchanged during standard information updates.
