To reactivate an expired SAM registration, log into SAM.gov using login.gov credentials and proceed to “Register/Update Entity.” Gather your UEI, CAGE code, and TIN beforehand. Update all business information, including entity details, address, and NAICS codes. Begin this process at least 45 days before expiration to avoid status gaps. Verify information accuracy before submission, as errors can cause delays. The following steps provide detailed guidance for addressing common reactivation challenges.
Understanding the SAM Registration Reactivation Process
When a SAM (System for Award Management) registration expires, entities must initiate the reactivation process to regain their ability to conduct business with the federal government. This process involves reviewing and updating organizational information to restore active status in the system.
Reactivation benefits include immediate eligibility for federal contracts, grants, and other government opportunities that require valid SAM credentials. Federal compliance requirements must be met during the reactivation process to maintain proper registration status.
Understanding the consequences of inactive status is critical for business planning. Organizations with expired registrations cannot receive federal awards, payments, or contract modifications until reactivation is complete. The inactive period can result in missed business opportunities and potential revenue loss. Businesses may also face suspension of existing contracts if their SAM registration remains expired for too long.
The reactivation procedure follows the same general steps as the annual renewal process, requiring entities to log into SAM.gov, verify their entity information, update any outdated details, and submit the registration for processing. The process typically takes approximately 10 to 12 business days for full activation after submission.
Most reactivations are completed within 24-48 hours after submission.
Step-by-Step Guide to Renew Your Expired SAM Account
Reactivating an expired SAM registration requires methodical preparation and attention to detail. Before beginning, gather essential registration documents including your Unique Entity ID (UEI), CAGE code, and Tax Identification Number (TIN).
Start by accessing SAM.gov through your login.gov credentials. If encountering login issues, verify two-factor authentication is properly set up on your device. Following a structured renewal timeline helps ensure compliance with federal requirements.
Navigate to the “Register/Update Entity” section to begin the renewal process.
Update all business information carefully:
- Verify entity name, address, and contact details
- Confirm UEI and CAGE code accuracy
- Update NAICS codes to reflect current business activities
- Complete all required representations and certifications
Before submission, thoroughly review all information for accuracy. The system will process your renewal, which must be completed within 365 days of expiration. Early renewal helps avoid disruptions in eligibility for federal contracts and grants.
Monitor your account for confirmation and any additional instructions from SAM.gov administrators. Remember that SAM registration is completely free to renew and be wary of third parties attempting to charge for this service.
Common Challenges and Solutions When Reactivating SAM Registration
Many organizations face considerable challenges during the SAM registration reactivation process, often resulting in delays that impact contract eligibility and federal funding opportunities. The most common reactivation hurdles include traversing the SAM website’s complex interface, meeting strict renewal timelines, and addressing documentation accuracy requirements.
Organizations navigating SAM reactivation face complex hurdles that can delay contracts and funding access.
Businesses struggling with expired registrations can implement several effective solutions. First, begin the renewal process at least 45 days before expiration to avoid gaps in active status. Setting calendar reminders one month prior to expiration helps ensure timely renewal completion.
Second, conduct a thorough audit of all business information to guarantee documentation accuracy before submission. Companies should verify their Taxpayer Identification Number matches official IRS records to prevent validation errors during reactivation. Accessing the entity registration details through the SAM website provides a comprehensive view of information that needs updating.
Third, utilize available resources such as the Federal Service Desk for technical assistance with specific issues.
For organizations facing system adaptation challenges with the new Unique Entity Identifier (UEI) system, early preparation and familiarization with updated tools can greatly streamline the reactivation process.
Regular profile reviews also help maintain compliance with changing federal requirements.
Frequently Asked Questions
Can I Still Bid on Contracts With an Expired SAM Registration?
No, bidding on federal contracts with an expired SAM registration is not permitted.
The bidding process requires an active SAM status at the time of offer submission and award. Contract eligibility is immediately disqualified when SAM shows “Inactive” or “Expired” status.
Organizations must reactivate their registration through SAM.gov, which typically takes 10-15 days for validation, before regaining the ability to submit offers.
Renewal should be initiated 60-90 days before expiration to prevent disruptions.
Will My CAGE Code Change When I Reactivate My Registration?
When reactivating an expired SAM registration, the CAGE code typically remains unchanged.
The CAGE code is a stable identifier that persists through the registration process unless the registration has been deactivated for five or more years.
During reactivation, entities should verify that all business information is accurate, but can generally expect to retain their original CAGE code, ensuring continuity in government contracting relationships and documentation.
How Does SAM Expiration Affect Existing Contract Payments?
When SAM registration expires, significant contract payment delays occur immediately.
Federal agencies cannot process invoices or disburse funds to contractors with inactive registrations, causing direct impact on funding streams.
Organizations may experience suspension of progress payments, disruption of cash flow for ongoing work, and potential contract termination for non-compliance.
The payment resumption process typically creates administrative burdens, straining relationships with contracting agencies and requiring considerable effort to resolve.
Are There Penalties for Letting My SAM Registration Lapse?
While SAM registration lapses don’t trigger direct penalties, the registration consequences are substantial.
Contractors immediately lose eligibility for federal contracts, face potential termination of existing agreements, and become disqualified during active bid evaluations.
The renewal process becomes more burdensome than standard maintenance, requiring multi-agency validation that diverts resources from core business operations.
Government contractors should submit renewals at least 60 days before expiration to prevent these adverse impacts on business operations.
Can I Transfer My SAM Registration to a New Business Entity?
SAM registrations cannot be directly transferred between business entities. Each entity must complete its own registration process and obtain a unique Entity ID (UEI).
When forming a new business entity, even through merger or acquisition, a separate SAM registration is required. The new entity must provide key information including legal name, physical address, TIN/EIN, and date of incorporation.
Entity-specific administrative roles cannot be shared between organizations.